Everything your team needs,
in one place
From running your first payroll to managing a growing workforce. Rubix Workforce scales with you. Every feature built specifically for Caribbean businesses and their unique compliance requirements.
Accurate payroll,
every time
Stop spending two days running payroll manually. Rubix Workforce automates every calculation, from gross pay to net pay, with every statutory deduction handled correctly.
- Automated NIS, NHT, Education Tax & PAYE calculation
- Multiple pay schedules simultaneously (weekly + monthly)
- Bank file export for direct deposit batch processing
- Payslip generation and automatic email delivery
- Payroll approval workflows (maker-checker)
- Multi-currency support (JMD, USD, TTD)
- Full audit trail, immutable and exportable
Real-time tracking,
zero manual entry
Clock-in data flows directly into payroll. No spreadsheets, no reconciliation, no errors. Your team's time is tracked accurately from day one.
- Web and mobile clock-in/out
- GPS location tracking (optional)
- Biometric device integration (Anviz, ZKTech)
- Automated timesheets fed directly into payroll
- Overtime calculation and rules engine
- Exception alerts for late arrivals and absences
Smarter shifts,
happier teams
Build and publish rosters in minutes. Employees see their shifts instantly and can request swaps directly in the app. No more WhatsApp groups.
- Drag-and-drop roster builder
- Shift swap requests with manager approval
- Conflict detection and overtime warnings
- Instant push notifications to employees
- Department and role-based scheduling
- Labour cost forecasting per schedule
People data,
perfectly organised
One system of record for every employee. From contracts to performance reviews, everything is secure, searchable, and accessible to the right people.
- Centralised employee records and profiles
- Leave management with configurable accrual rules
- Document vault (contracts, IDs, tax declarations)
- Performance tracking and review workflows
- Role-based access control (RBAC)
- Contractor and freelancer management
New hires productive
from day one
Digital onboarding checklists and document collection replace paper forms and email chains. New employees complete their own setup before they even walk through the door.
- Digital onboarding checklists per role
- Document collection (TRN, NIS number, bank details)
- e-Signature for employment contracts
- Automated welcome emails and portal invites
- Training module assignment
- Progress tracking for HR managers
Manage all your clients
from one dashboard
Built specifically for accountants and payroll firms. One login, all your clients, full control. Run payroll for multiple businesses without switching accounts.
- Multi-client dashboard: all clients in one view
- White-label payslips with your firm's branding
- Client portal with permission controls
- Bulk payroll processing across multiple clients
- 15–20% recurring commission on referred clients
- Free Business-tier account for your firm
Payroll synced to
QuickBooks Online
Every payroll run automatically posts the correct journal entries straight into QuickBooks Online. Wages, statutory deductions, and employer contributions are all mapped to your chart of accounts without anyone touching a keyboard.
- Automatic journal entry after every payroll run
- Wages, NIS, NHT, PAYE, Ed. Tax all mapped correctly
- Employer contributions posted separately
- Map payroll categories to your own chart of accounts
- No double-entry, zero manual exports
- Reconcile payroll in seconds, not hours
- Works with existing QuickBooks Online company files
Join the waitlist
and get early access
Be first to experience Rubix Workforce. Early access members get 3 months free on any paid plan.